Hampshire Market Garden CiC Health & Safety Policy

  1. General statement

It is the responsibility and policy of Hampshire Market Garden CiC to provide and maintain safe and healthy working conditions for all employees and volunteers in accordance with the Health and Safety at Work Act 1974 and subsequent legislation. We also acknowledge that we have some responsibility for the health and safety of visitors to our site. 

All employees and volunteers have a responsibility to cooperate with their employers to ensure a healthy and safe workplace and to take reasonable care of themselves and others. 

  1. Responsibilities

The Management bears ultimate legal responsibility for health, safety and welfare. The Management will review the policy and its implementation annually. Any concerns should be reported to the staff member who has the responsibility for the day to day implementation of the policy, hereafter referred to as ‘the responsible person’. The Operations Manager or Lead Grower is the responsible person at the Farm, depending which staff member is on site. Detailed responsibilities are described in the table below:

Statement of general policy Day to day responsibility of Action / Arrangements
To prevent accidents and cases of work-related ill health and provide adequate control of health and safety risks arising from work activities Operations Manager Ensure all relevant risk assessments completed and actions arising out of those assessments implemented. Risk assessments reviewed every 6 months, or earlier if working habits or conditions change. All volunteers and visitors to the site read and sign the Code of Safe Responsible Behaviour, displayed on the noticeboard. 
To provide adequate training to ensure employees are competent to do their work Operations Manager Staff and subcontractors given necessary health and safety induction and provided with appropriate training and personal protective equipment.
To engage and consult with employees on day-to-day health and safety conditions and provide advice and supervision on occupational health. Senior member of staff on duty Staff routinely consulted on health and safety matters as they arise but also formally consulted at regular health and safety performance review meetings or sooner if required.
To implement emergency procedures – evacuation in case of fire or other significant incident.  Senior member of staff on duty Escape routes well signed and kept clear at all times.
To maintain safe and healthy working conditions, provide and maintain plant, equipment and machinery, and ensure safe storage / use of substances Operations Manager  Toilets, washing facilities and drinking water provided.                                                                      System in place for routine inspections and testing of equipment and machinery and for ensuring that action is promptly taken to address any defects. Staff trained in safe handling/use of substances. (See www.coshh-essentials.org.uk)  

  1. Equal Opportunities Considerations

Hampshire Market Garden CiC will ensure that health and safety arrangements are fully effective in relation to the diversity of staff, members, volunteers and users. This includes ensuring that implicitly sexist or racist attitudes do not undermine safety practice and taking full account of special needs, particularly in relation to mental health, mobility, sight and hearing impairment. 

  1. Accidents

All accidents, however minor, or any occurrence which nearly causes an accident, must be reported to the responsible person, as above, who will record the accident in the accident book and inform the Operations Manager at the earliest opportunity. The entry will include the date and time of the accident or occurrence, the full name and occupation of the affected person, nature of injury, where it happened and the circumstances. Where an accident results in an injury requiring more than 3 days off work, form F2508 will be completed and sent to the enforcing authority. Where an accident is fatal or results in a specified major injury or a dangerous occurrence has taken place, the responsible person will notify the enforcing authority immediately by telephone and send on form F2508. 

  1. First Aid

A First Aid box is located in the packing container. A list of First Aiders is displayed on the noticeboard. 

The Health and safety law poster is displayed on the noticeboard.

  1. Fire Safety

Users of the farm will be made aware of fire-fighting equipment, and fire safety procedures. 

  1. Chemicals

It is essential that chemicals are used and stored with care. Instructions and care labels should never be defaced or removed and chemicals should never be mixed. Any incidents will be recorded in the accident book. Medical advice will be sought immediately if chemicals are inhaled, swallowed or split on skin or in the eyes .

  1. Staffing / Violence

The Market Garden at times is open to the general public. If a situation is looking potentially violent, staff or volunteers should not attempt to deal with it on their own. They should try to remain calm and speak in a calm, non-threatening manner and attract assistance or, as appropriate, withdraw and / or call the police. The responsible person will be notified of any assault and a record kept. Anyone working on the site will be given an induction and appropriate training to minimise risks.

  1. Use of illegal drugs

Use of illegal drugs is not allowed under any circumstances. Any worker or volunteer who is suspected of illegal substances will be subject to disciplinary proceedings. 

  1. Working Time Regulations 1998

Hampshire Market Garden CiC is committed to ensuring that the staff comply with the working time regulations to ensure that staff health, safety and welfare are safeguarded. 

  1. Market Garden visitors

With the exception of pre-approved groups, the market garden is open to the general public only when Hampshire Market Garden CiC staff or Management members are present. Only those volunteers who have signed a disclaimer will undertake tasks at the farm in the absence of staff. 

  1. Risk assessment

Hampshire Market Garden CiC will carry out an annual review of risks and update registers. They will also undertake additional risk assessments for additional activities that do not fall within normal working activities. 

  1. Lone Working

Lone working will be necessary for staff and management, in this instance safe procedures should be followed and any management, staff or volunteer who is likely to work alone must have signed and understood the risk assessment.